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Time and Expenses

We address your most troublesome organizational needs with:

Can be done from anywhere on any device including Mac, PC, tablets and smartphones!

Employees can enter time through a web Timesheet Portal from any location. This means that
multiple company sites can seamlessly be managed from headquarters, and employees in the field
can submit labor time directly into ERPGov. Both the employee and supervisor have the ability to add
comments directly into the timesheet form, so the employee can describe work performed and the
supervisor can point out why the timesheet may need a correction or update.

Each statement includes two levels of drill-down capability, so that users can immediately investigate
the numbers behind the financial statements.

Individualized authorization of employee charge numbers/labor categories –
Employees can only enter labor time for assigned charge numbers and labor categories.

As a result, supervisors do not need to be concerned about unauthorized labor charges against their tasks. This built-in protection prevents incorrect entries that can result time-consuming corrective actions, or worse, cause DCAA audit findings. Employees can always see what tasks they are authorized to charge, and they are notified directly on their timesheet window before their authorized hours are consumed.

The employee’s current sick/personal leave and vacation balances are displayed prominently
on their timesheet entry page.

Notify timesheet stragglers to keep their timesheets current
(without requiring supervisor intervention)..

The software can be set to send automated reminder emails to holders of any timesheets that have not been updated on the previous day, significantly reducing the need to individually “chase down” timesheet stragglers. The timing and content of the reminder email can be customized, and the employee’s supervisor can be cc’d on the reminder email.

Subcontractors and 1099-form independent contractors can enter their time charges directly into the timesheet portal

After supervisor approval, the hours go to the accounts payable module and can be pulled directly into a voucher for payment. This also means that your company does not need to wait for subcontractor billing before invoicing the customer.

Includes a number of reports to effectively oversee the time charging process.Supervisors can view the current status
and content of all subordinate timesheets, for any week past or present. The Payroll Operator can further view the status
of the entire employee population.

The web portal can be personalized to your requirements and includes a section for company announcements.
An Intranet provides access to important company documents.

The ERPGov Cloud web portal adapts to your company’s existing workflow. It can be personalized with your own company logo, the work week starting day is selectable, and pay cycles of weekly, bi-weekly, semi-monthly or monthly may be chosen. The web portal also includes a section that the Administrator may use to disseminate company-wide announcements. In addition, built-in Intranet capability allows the Administrator to post important documents like employee handbooks, benefit information, and policy documents. The Intranet feature turns the timesheet portal into a two-way communication tool between the company and the staff.

Reports include contract cost detail for any period as of any date, posted and non-posted labor hours, and complete
cost detail on all tasks.

Prepare and submit Business Expense Reports (BERs) through the web portal or via smartphone app.

Benefits of our Time and Expenses Module:


All timekeeping, review and approval functions are readily available through desktop, tablet or smartphone, wherever a web connection is available.


The software guides compliant time inputs, provides for efficient review and approval, and maintains an auditable link between time submissions and customer charges.


By incorporating Intranet capability with its web portal, ERPGov Cloud provides a direct two-way communications link between the company and its staff.

Find out more about our Cloud based software for government contractors.

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